Professional Voicemail Greetings Recorded for Your Business Phone System
Services
Custom scripts, real voice talent, and audio files formatted for your system
What Is a Professional Voicemail Greeting Service?
A professional voicemail greeting service writes, records, and delivers the message callers hear when they can’t reach you. COHM handles the full process: script development, voice casting, studio recording, and delivery in the exact file format your phone system requires. Standard orders are complete in 2 to 4 business days, and urgent recordings can be turned around in 24 to 48 hours.
Over 40 Years of Experience in Voicemail Greeting Services
At COHM, we specialize in high-quality voicemail greetings that work with any phone system. Whether you’re a small business or a large organization, our goal is to ensure your voicemail reflects professionalism from the very first word. We’ll help you leave a positive, lasting impression while improving your call flow and customer communication.
Give Callers a Reason to Leave a Message
A vague or rushed greeting costs you callbacks. We build greetings that tell callers exactly what they need to know: who they’ve reached, when you’ll respond, and what to do if they need help sooner. Business hours, department routing, alternate contacts, and after-hours instructions are all written into the script so nobody hangs up confused. If you’d rather record it yourself first, our guide on how to set up a voicemail greeting walks through the process step by step.
Get A Custom Script
Why Should You Choose COHM?
1
Rush Recordings in 24 to 48 Hours
Read MoreBusiness changes fast. When you close early, relocate, or lose a key extension, an outdated greeting keeps answering for you. COHM prioritizes urgent voicemail recordings with a 24 to 48 hour turnaround so your message reflects reality, not last quarter. Standard orders run 2 to 4 business days.
2
Written and Recorded by Professionals
Read MoreEvery greeting is scripted by a writer and recorded by a working voice actor in a treated studio. We handle the wording, the pacing, and the edit. You approve the script before anything is recorded, and revisions are part of the process rather than an upcharge.
3
Technical Support at No Additional Charge
Read MoreGetting a file onto your phone system is where most projects stall. We deliver in the exact format your platform expects, and if you hit a wall uploading it, we walk you through it or talk directly to your IT team or provider. There is no support fee, and it does not expire after the project closes.
4
Voice Auditions Before You Commit
Read MoreThe voice on your greeting becomes your brand’s voice. We send auditions from multiple voice actors reading your actual script, not a generic demo, so you hear exactly how your greeting will sound before you choose. Male, female, warm, authoritative, English, French, or another language entirely..
5
Consistency Across Every Extension and Location
Read MoreMulti-location businesses tend to end up with a patchwork of greetings recorded by whoever was closest to the phone. We produce every extension, department, and branch in one project with the same voice and structure, so a caller reaching your Ottawa office and your Calgary office hears the same company. Bulk pricing applies once you pass a handful of greetings.
6
Seasonal, Holiday, and After-Hours Greetings on File
Read MoreMost businesses need more than one greeting. We build a set covering regular hours, after hours, holidays, and closures, then keep your scripts and voice talent on file so updates are quick and sound identical to the original. No re-casting, no tonal mismatch, no scrambling the day before a long weekend.
Voicemail is the only part of your phone system that speaks for you when nobody is available. Getting it right costs less than most businesses assume and it takes one conversation to start.
Start Your Project
What’s Included with Our Voicemail Greetings
Our voicemail greeting service is built to be flexible and easy to implement, whether you’re recording one greeting or forty.
We bill per page of script, which keeps pricing predictable. A page runs roughly 150 words, or about 60 seconds of finished audio, which is longer than most greetings need. Bulk discounts apply once you’re ordering for multiple extensions, departments, or locations.
And if you need recordings in English, French, Spanish, or something less common, we have access to voice talent in nearly any language.
Read More
🧾 Per-Page Pricing
Billed by script length, not by the hour
💸 Bulk Discounts
Lower per-greeting rates for multi-extension and multi-location orders
🌍 Multi-Language Options
Voice talent available in nearly any language
🎧 Clean, Ready-to-Use Files
Labelled and formatted for your phone system, no conversion needed
⚡ Fast Turnaround
2 to 4 business days standard, 24 to 48 hours on rush
Voicemail Greeting Examples
Every greeting we write covers four things: who the caller reached, why nobody answered, what to do next, and when to expect a response.
Main line
“Thank you for calling [Company]. Our team is with other clients right now. Leave your name, number, and a brief message, and we’ll return your call within one business day.”
After hours
“You’ve reached [Company]. Our office is closed. We’re open Monday through Friday, 9 to 5. Leave a message and we’ll call you back when we reopen. For urgent matters, visit [website].”
Holiday closure
“Thank you for calling [Company]. We’re closed for [holiday] and will reopen on [date]. Leave a message and we’ll return your call that morning.”
Want more to work from? Our guide to voicemail message greeting examples covers scripts by industry, ideal length, and setup on VoIP systems. If your brand can carry a lighter tone, we also have creative voicemail greeting ideas with seasonal and personality-driven variations.
Use these as a starting point, or send us your rough notes and we’ll write the script for you. Either way you approve every word before we record.
Frequently Asked Questions
Standard voicemail greeting orders are complete in 2 to 4 business days. Rush recordings are available with a 24 to 48 hour turnaround for urgent situations like unexpected closures or last-minute schedule changes.
A business voicemail greeting should include your company name, a brief acknowledgment that nobody is available, clear instructions for what to leave, and an expected callback timeframe. Add business hours and an alternate contact for anyone who needs help sooner. Regulated industries like healthcare and legal should always include an emergency contact option.
20 to 30 seconds is ideal. Long enough to give callers the information they need, short enough that they don’t hang up before the beep. Anything past 45 seconds risks frustrating repeat callers who have to sit through it every time.
Yes. Scriptwriting is included in every order at no extra cost. Send us your rough notes, your hours, and how your calls are routed, and we’ll write it. You approve the final script before anything is recorded.
Yes. COHM delivers files labelled and formatted for your specific platform, including VoIP systems like RingCentral, 8×8, Zoom Phone and Vonage, cloud services like Dialpad, GoTo Connect and Aircall, and traditional PBX hardware from Mitel, Cisco, Avaya and Panasonic. No conversion needed on your end. If you get stuck uploading, our technical support is free and we’ll talk to your provider directly.
Yes. We record voicemail greetings in English, French and Spanish, with access to voice talent in nearly any other language. Multi-language orders are common for businesses operating across Canada or serving bilingual customer bases.
Every COHM voicemail greeting is recorded by a professional human voice actor. All production is handled in-house with no third-party API connections, so your scripts and business information are never processed by outside platforms. COHM’s President serves as an AI Policy and Technology Advisor with CAVA, working with Canadian lawmakers on voice rights and biometric data protection.
Our Services
In addition to on-hold messaging, COHM offers a full suite of audio branding services to elevate your business communication. Whether you’re improving how callers experience wait time, creating the right in-store vibe, or building a podcast to share your story, we’ve got you covered:
📞 On-Hold Messaging – Branded voice messages with background music that keep callers engaged while they wait
🎵 In-Store Music – Licensed playlists tailored to match your brand’s tone and customer experience
🎧 Podcast Production – Professional storytelling to highlight your business, people, and purpose
Let your brand sound as good as it looks—with audio that leaves a lasting impression at every touchpoint.
Recorded by People, Not Text-to-Speech
Synthetic voices have gotten good enough that most callers can’t immediately say what’s wrong. They just know something is. The pauses land in odd places, emphasis falls on the wrong word, and your company name gets pronounced the way a machine guesses it should be.
On a voicemail greeting that matters more than most places, because it’s often the only thing a caller hears from you. A greeting that sounds automated tells them the callback probably won’t come.
Every COHM voicemail greeting is recorded by a professional voice actor in a treated studio. They read your company and product names the way you say them, place emphasis where the meaning needs it, and hold the same tone across every extension in your system.
Production is handled in-house with no third-party API connections, so your scripts and business information never pass through an outside platform.
We work with VoIP, cloud-based and traditional PBX systems, and deliver files formatted for yours.
Experience the difference with us
Curious about how COHM can elevate your business? Don’t hesitate to reach out to us today. We prioritize prompt customer service and guarantee a response within 24 hours.
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